Confidentiality Policy

“Strathcona Masters Synchronized Swim Club”
(aka Strathcona Masters)

  1. These terms will have these meanings in this policy:
    a) “Member”- All categories of membership defined in the Organization’s Bylaws.
    b) “Organization” – Strathcona Masters
  2. The purpose of this policy is to ensure the protection of Confidential Information that is proprietary to the Organization by making all Members aware that there is an expectation to act at all times appropriately and consistently with this policy.
    Application of this Policy
  3. This policy applies to all Members, as well as all individuals employed (including contract personnel) by or engaged in activities with the Organization, including but not limited to, directors, committee members, athletes, coaches, judges, officials, referees, parents/guardians, volunteers, officers, managers and administrators (collectively hereinafter “Organization Representatives”).
  4. Organization Representatives will not, either during the period of their involvement/employment or any time thereafter, disclose to any person or organization any Confidential Information acquired during their period of involvement/employment with the Organization, unless expressly authorized to do so.
  5. Organization Representatives will not publish, communicate, divulge or disclose to any unauthorized person, firm, corporation, third party or parties any Confidential Information or any part thereof, without the express written consent of the Organization.
  6. All files and written materials relating to Confidential Information will remain the property of the Organization and upon termination of involvement/employment with the Organization or upon request of the Organization, the Organization Representative will return all Confidential Information received in written or tangible form, including copies, or reproductions or other media containing such Confidential Information, immediately upon such request.
  7. The term “Confidential Information” includes, but it not limited to the following:
    a) Personal Information of Organization Members and Representatives, including but not limited to: name, address, e-mail, telephone number, cell phone number, date of birth and financial information;
    b) Organization intellectual property and proprietary information related to the programs, fundraisers, business or affairs of the Organization and any of its divisions, including, but not limited to: procedures, business methods, forms, policies, business, marketing and development plans, advertising programs, creative materials, trade secrets, knowledge, techniques, data, products, technology, computer programs, manuals, software, financial information and information that is not generally or publicly known.
    Intellectual Property
  8. Copyright and any other intellectual property rights in all written material (including material in electronic format) and other works produced in connection with employment or involvement with the Organization will be owned solely by the Organization, who will have the right to use, reproduce or distribute such material and works, or any part thereof, for any purpose it wishes. The Organization may grant permission for others to use such written material or other works, subject to such terms and conditions as the Organization may prescribe.
  9. A breach of any provision in this policy may give rise to discipline in accordance with the Organization’s Discipline and Complaints policy or legal recourse.